G Suite Tools Overview

G Suite is a cloud-based productivity suite that helps groups connect and work from various locations and devices. This suite is intended for easy setup and use and includes the following tools:

For information on how to activate the G Suite service, please refer to the following article:


G Suite Email

G Suite Email is a mail service provided by Google that supports POP3 and IMAP and can be used as a webmail client. It also supports almost all popular mail service options such as mail forwarding, mail filtering, auto responders, mail attachments, etc.

You can also import your address book from a CSV file and utilize the multi-language support, allowing your mail interface to be in your preferred language while still using text, voice and video chat to connect through your inbox.

Gmail vs. G Suite Email

The Gmail logo can be seen when accessing G Suite Email, but the two mail services are not the same. The most important differences between Gmail and G Suite Email are as follows:

  • With G Suite Email, your email addresses use your domain name, not @gmail.com; Thus, you can have an email address like user@yourdomainname.com.
  • Unlike Gmail, in G Suite Email, your usernames can have dashes (-). So, you can have my-name@yourdomainname.com.
  • To retrieve a lost G Suite Email password, you must contact your email administrator (the owner of the account).

For help using G Suite Email, please read the following article:


 Google Calendar

Google Calendar is a calendar web application provided by Google that allows users to view, create and manage calendar events. Google Calendar supports drag-and-drop, so you can easily move your events from one date to another without reloading the page.

Google Calendar supports a variety of view modes, including daily, weekly, monthly and agenda views. Users can also Quick Add calendar events and set the number of days/weeks to show in their custom view mode. Calendars can even be embedded onto your websites or have appointment slots available for customers to choose from.

Setup and Access

To configure access to Google Calendar:

  1. From your G Suite dashboard, go to G Suite > Calendar > General Settings.
  2. Under Web Address, select Change URL.
  3. Select the custom URL option so that you will be able to access your Google Calendar using your domain name in the following URL formats:
    • http://calendar.yourdomainname.com
    • http://www.google.com/calendar/hosted/yourdomainname.com

Google Drive

Formerly known as Google Docs, this feature of the  suite allows users to create, share and modify work documents in a collaborative environment. Drive allows users to create word processing documents, slideshow presentations, spreadsheets and form applications from one place.

Documents can be shared, opened and edited by multiple users simultaneously. In addition, documents are available for download to the local computer in a variety of formats.

The following formats are allowed for upload:

  • Document file types: html, txt, doc, docx, rtf, odt, sxw
  • Presentation file types: ppt, pps
  • Spreadsheet file types: csv, xls, xlsx, ods

Setup and Access

To configure access to Google Drive:

  1. From your G Suite dashboard, go to G Suite > Drive > General Settings.
  2. Under Web Address, select Change URL.
  3. Select the custom URL option so that you will be able to access your Google Drive using your domain name in the following URL formats:
    • http://docs.yourdomainname.com
    • http://docs.google.com/a/yourdomainname.com/

Google Hangouts

Google Hangouts is a service intended to allow up to 15 users to work together in an online video meeting, video or voice conversation on any device. This service also syncs across various devices so that users can pick up directly where they left off in the conversation.

Hangouts can be scheduled on your Google Calendar, started from your G Suite Mail inbox and can even be used to collaborate on Google Drive files.


Google Sites

Google Sites allows users to build project sites without writing a single line of code, making it as simple as writing a document, with or without a pre-built template. As with other Google services, Google Sites allows sharing and editing between multiple users simultaneously.


Google Vault

Google Vault is an optional addon service that offer administrative services such as archiving, exporting specific email and chat messages, E-discovery and the ability to run audit reports. In addition, users can also define retention policies that can be applied to email and chat messages as well as place legal holds. This service is available to G Suite users for an additional $5 per user, per month.